JOB OPPORTUNITY 

BRAC is a global leader developing and implementing cost-effective, evidence-based programs to  empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in  Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviate poverty, running programs in education, healthcare, microfinance, women and girls’  empowerment, agriculture and food security, and human and legal rights. Together, the initiative will result  in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young  women, 1.9 million households and 9.5 million people in 7 countries in Africa by 2027.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) will be announcing an  initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women  and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia,  Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which  has been further amplified by the global pandemic. Through this partnership, scalable economic  development approaches will be delivered in communities to foster the agency and voice of AGYW. They  will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy  issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a  young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She  will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency  and build a fulfilling and productive livelihood. In preparation for the launch of the programme, BRAC  International is seeking applications from competent, dynamic and self-motivated individuals to fill the  following position.

No. of Vacancies: (01)

Job Title : Fundraising & Partnership Manager 

Tenure : 1 year (Renewable)  

Salary : Negotiable 

Reports to : Country Director 

Duty Station : Country Office 

Safeguarding Job Responsibilities 

1. Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to  achieve BRAC’s goals on safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working  environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure  the implementation of safeguarding standards in every course of action.
4. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage  other to do so.

Job Summary 

The role will be to head the Resource Mobilization and Fundraising of BRAC in Liberia, positioning BRAC  for high-value grants and contracts across to support BRAC Social Development Projects in BRAC Liberia.  He/she will lead in identifying opportunities and following them through to contract negotiation. The Fundraising role will lead to creating opportunities for donor engagement, consortium development, and  partnership management, ensuring consistency with BRAC Liberia Program Strategy.

The Fund Raising Manager will be responsible for ensuring high-quality, competitive grant proposals in  Liberia. Key responsibilities of this role will be

1. i) Strategic partnerships,
2. ii) Proposal Development

iii) Working with the Senior Manager for Business Development and the Head of Program Development  for BI in ensuring BRAC Liberia is well resourced with multi-year sustainable funding to resource the  strategy;

1. iv) Support Programs team on gap analysis and needs identification and package concept papers and  proposals for raising funds;
2. v) From time to time and when need arise, lead in updating the Program Strategy and Fundraising  Strategies of BRAC Liberia so as to be aligned with the BRAC’s Global Strategy.

Key Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each  essential duty satisfactorily.

Strategic Partnerships:  

∙ Working with the Country Director, lead the development, coordination and management of  BRAC Liberia’s strategic partnerships, with stakeholders such as donors and development  agencies

▪ Creatively provide a platform for engaging potential donors and ensure BRAC Liberia is well  marketed among donors and partners as a credible development partner for purposes of securing  funding for projects.

▪ Collaborate with the community of practice at wider BRAC International and at the Africa Regional  Office, BRAC International, and its Affiliates to ensure alignments with BRAC’s invest strategy in  the most relevant, strategic, and likely to win opportunities;

▪ Explore and identify funding opportunities at the national and international level Fundraising and Proposal Development: 

▪ Gather intelligence and information for new funding opportunities through donor website and  donor engagement meetings Review the opportunities through the established standard  operating procedures to establish alignment with the program priorities.

▪ Lead on strengthening needs identification, concept and proposal development capacity across  among program and Fundraising staff in BRAC Liberia;

▪ With support from Country Representative, lead in pro-active engagement with key stakeholders,  including government, private sector, and donors, on resource mobilization.

▪ Lead in review and strengthening of the Country Fund Raising Strategy, specifically ensuring BRAC  in Tanzania has a clear donor map for purposes of understanding of the donor landscape,  including donors, stakeholders, INGOs, and programs that work in BRAC’s thematic areas

▪ Lead in the proposal development process, including design, writing, submission, as well as  strategic pre-positioning and post-submission negotiations; Work collaboratively with BRAC  International focal persons at HQ and Africa Region to manage existing tools and develop others  to ensure high-quality business development practices in BRAC Tanzania Programs;

▪ Ensure that all proposals are approved through BI’s Programme Development Standard Operating  Procedures (SOP)

▪ Research and Maintain detailed information about all BRAC’s current and potential donors  including their funding priorities, history with the organization, proposal documents, milestones, and upcoming deadlines to support the organization‘s overall strategy

▪ Access, organize and synthesize information to create accurate and well-written documents.  Maintain a current database of donors and partners for easy access when the need arises. ▪ Prepare and submit standard monthly, quarterly, and annual reports and other supporting  documents to the supervisor

Program review and learning:

▪ Analyze unsuccessful & successful proposals, and documentation and share them with relevant  authorities for future development

▪ Provide regular management information to support the decision and track progress. ▪ Maintain a database of funding situation, donor feedback refusals; in collaboration with BI HO  and affiliates.

1. KEY PERFORMANCE INDICATORS (KPIs)

∙ Annual grants portfolio growth of at least US $5 million/year. ∙ Proposal win rate and donor retention rate of above 75% for both cases

 

1. RELATIONSHIP TO OTHER ROLES:
Within the Programme or Department (position  names):   • Working closely with all Programs and Projects  Managers	Programs & Departments (operational):   • Programs staff for both Social Development and  Microfinance Programs
Outside the Programme or Department  (Programme & position names):   • Working with support functions which include  HR, Communications, and Admin and Logistics,	Strategic:   • Working with the Country Director and other key  stakeholders like Partners and donors.

 

Require Knowledge and Skills:

▪ 5 years plus experience in Fundraising and proposal writing ▪ Experience with a renowned non-governmental organization writing proposal, partnership  establishment, and maintenance. ▪ Candidate should poses networking, collaboration, and negotiation skills ▪ Candidate should pose a strong analytical, communication and report writing skills (written  and spoken) ▪ Ability to work with minimum supervision ▪ Understand donor requirements ▪ Knowledge of BRAC, its history, programs, and culture is desirable. ▪ Presentation skills.

 

Education requirements:

▪ Bachelor degree in social science, administration, Business Development, project management,  and related fields ▪ Master degree in Business administration, Development studies, project planning, project  planning, or related field of studies is an added advantage.

BRAC is committed to safeguarding children, young people, and vulnerable adults, and expects all  employees and volunteers to share this commitment. Therefore, our hiring process includes extensive  background checks and criminal record disclosure. BRAC is an equal opportunities employer.

All qualified and interested applicants can submit a cover letter with their CVs to three referees, one of  which should be your current or most recent employer/line manager, along with a copy of your educational  qualification. Applications should be submitted by email to:

bimcf.liberia@brac.net

with the position title on the subject line.

Directorate: Programmes

Reporting to: Country Director Liberia 

Contract type: 2 Years Fixed Term

Working at Mary’s Meals International: 

Our mission, vision, and values are at the very heart of everything we do here at Mary’s Meals and working for Mary’s Meals International is so much more than a career opportunity, we offer the opportunity to support our global movement in a dynamic, flexible and inclusive environment with a real focus on personal and professional development. We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.




Role purpose:

Reporting to the Country Director, with a ‘dotted line’ to the MMI Head of Finance, to provide effective and inspirational leadership of the Mary’s Meals Services team in Liberia. A hands-on and participative leader, coach and mentor who will lead and develop an internal team to support the following areas: Finance, security and risk management, procurement, governance and legal and IT. The role is accountable for ensuring that all finance and operations functions operate to the highest standards of effectiveness and to ensure robust systems, processes and controls are in place and adhered to diligently across the whole programme. As a key member of the Senior Leadership Team (SLT), the role also has responsibility for ensuring that the wider programme strategy is implemented.

Key responsibilities & activities:

General

• To lead the finance and operations function providing leadership to staff
• To lead and participate fully as a member of the SLT to ensure that that wider programme strategy is achieved
• To support the Country Director in the management of the Programme Affiliate by ensuring the Finance and Operations function is delivered efficiently and effectively
• To develop, implement and maintain robust systems of internal control which ensure good stewardship of Mary’s Meals’ resources, both financial and non-financial
• To support relevant periodic internal assurance reviews and implement recommendations as appropriate
• To support the Country Director in ensuring that Mary’s Meals Liberia programme is accredited and compliant with all legal requirements, in cooperation with the appropriate line Ministries
• Working closely with the Country Director, maintain and monitor the risk register.

People

• To directly manage the Finance Manager and other functional managers
• To ensure finance and operations staff are managed in a pro-active and supportive manner to encourage high standards and best practice in all aspects of programme delivery
• Lead, coach and mentor Finance and Procurement Managers in their respective functions to maintain high standards and to ensure close and supportive supervision of staff

Financial Management 

 

• • To ensure the overall financial management of the Liberia programme meets the highest standards
  • To lead, advise and support the finance team in the management of the organisational budget, cash flow, payables, and receivables

• To ensure the finance team prepares the annual budget in consultation with the Country Director and the Mary’s Meals International finance team

• To ensure that forecasts are prepared as and when required, in consultation with the Country Director

• To provide timely information and commentary to support the monthly budget/forecast vs actual monitoring process
• To ensure effective and consistent implementation of financial and accounting policies and procedures
• To develop and implement best practice finance and administrative systems, in consultation with the Mary’s Meals International Finance team
• To serve as primary financial liaison with Mary’s Meals International
• To pro-actively advise on general financial matters or financial risks to the Country Director

Financial reporting

• To ensure that the year-end accounts are finalised and the statement of accounts is prepared

• To oversee the annual audit process, including preparation of all audit deliverables

• To ensure timely provision of financial information to the Mary’s Meals International Finance team as part of the year end consolidation process

• To review and submit routine management and donor reports
• To oversee the management of the fixed asset register 

Security and Risk Management

• Oversee the implementation of systems and processes to adequately safeguard our offices and assets, ensuring that regular maintenance and monitoring of those systems takes place
• Support the delivery of activities to educate staff and monitor compliance with security & risk policies and procedures
• Oversee implementation of processes for timely reporting, managing and recording of security and risk incidents (including monitoring of external threats)
• In collaboration with MMI Risk & Assurance, implement a robust crisis management approach and regular testing programme
• Encourage and demonstrate constructive engagement with the assurance programme, including overseeing timely implementation of audit recommendations
• Drive regular review and update of Services risks within local risk registers, reflecting the current local strategies and risk profile

 

Procurement

 

• To oversee the procurement function for the programme
• To coordinate with the International Procurement Committee (IPC) and ensure that robust procurement policies and procedures are followed, in a transparent and fully accountable manner, ensuring compliance with current financial procedures, safeguarding value for money for the organisation and justifiable use of funds
• Develop, maintain and track progress against the annual procurement plan
• Oversee supplier management in collaboration with the Operations team including monitoring performance against key performance indicators

Information Technology

• To adhere to Mary’s Meals IT standards and policies – working with the MMI Head of IT and the MMI IT Infrastructure/Applications Leads
• To work with the MMI IT team, ensuring the ongoing management, maintenance and updating of hardware, software, and applications and maintenance of the asset register
• To oversee that IT services and systems are appropriate and maintained in all sites

Governance and Legal  

• Provide financial reports and proposals as necessary to the MML Board
• Maintain key organisational documents and records
• Liaise and seek advice from lawyers and financial advisers on governance-related issues

External Representation:

• Ensure the maintenance of excellent relations with all of Mary’s Meals partners, supporters and visitors.

Other

• To contribute to the establishment of a positive, healthy, and safe work environment in accordance with appropriate legislation and regulations
• Any other duties commensurate with the role

Additional information:

• As part of your role, you may be required to travel to countries where Mary’s Meals operates.

Essential skills & experience required for this role: 

• Strong commitment to Mary’s Meals vision, mission and values
• Senior-level strategic thinker, with proven experience of developing and delivering strategy in a complex environment
• Significant experience working in a leadership position in a developing country.
• Experience in leading finance and operations function and leading, engaging and motivating a team
• Well-developed individual and team leadership, management and coaching skills with extensive experience of managing a team
• Advanced and well-developed inter-personal skills, with solid track record in persuading and influencing others
• Proven ability to lead a team to drive forward and consolidate change and influence behaviours
• Good skills in conflict resolution/ problem solving, team-work, crisis management, influencing, collaborative relationship and coaching
• Able to work well with people of different cultures and nationalities
• Excellent Microsoft Office skills, particularly Word and Excel
• Ability to work on own initiative, prioritise work to deadlines and pay attention to detail
• Excellent communication skills and the ability to effectively communicate complex ideas and information to a range of audiences and stakeholders
• Extensive experience of budget and financial management and implementation of internal control frameworks
• Able to apply judgement, creativity and flexibility to generate new and innovative ideas and approaches and to solve complex problems
• Ability to identify, analyse and take action to effectively manage risk to meet strategic objectives
• Experience working in a matrix structure
• Experience of negotiating and influencing across all levels, and building relationships and partnership
• Strong track record of developing and implementing strategy and policy
• Experience of managing conflict and sensitive issues and achieving positive outcomes
• Experience of working in a leadership position in a developing country
• Experience of developing, monitoring and reporting against agreed strategy, delivering strategic priorities within strict timelines
• Fluent written and spoken English

 

Desirable skills & experience required for this role: 

• Understanding of the principles of international development
• Understanding of the place of school feeding in relief and development
• Experience of working in a charity or not for profit organisation

 

Qualifications: 

• CCAB qualified, or equivalent, with a significant post-qualification experience.

• Educated to degree level or equivalent level professional experience.

 

Mary’s Meals 7S Leadership Competencies: 

As a leader within Mary’s Meals International, you have a responsibility to approach your role in line with our 7S competency model.

 

Self	I build and demonstrate resilience I lead by example I am authentic and true to Mary’s Meals values I develop myself and set stretching goals
Service	I have a vocational attitude to my work I inspire hope in others I build belief that even difficult challenges can be solved I am committed to serving and enabling all who want to be part of the global movement I work to ensure our future will be even better than our past
Simplicity	I communicate effectively I follow clear decision-making criteria I create plans that are easy to follow and contribute to organisational goals I embrace inclusivity and diversity I focus on delivering results
Stewardship	I pay attention to the things that matter most – (a) our physical resources; (b) our people I nurture, develop and respect our relationships with external stakeholders I deliver on my promises I am happy to be held accountable and to hold others to account
Strategy	I have a point of view about the future I know our stakeholders and see our priorities clearly I help others to work in ways that have the greatest impact I develop strategy and translate it into action
Strengthen	I create a positive work environment I increase the capabilities of my team I help people manage their careers I find and develop next-generation talent
Success	I ensure my team is technically competent and always developing I build high performing teams I ensure accountability I am a catalyst for change

 

Changes to your role:

As our organisation evolves and grows, your job description may need to be reviewed and if appropriate, changed. These changes may be initiated by you or your manager but always in consultation with you and your job description may also be reviewed as part of your annual PDR process.

 

How to apply for this role

Mary’s Meals is a values driven organisation, we believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.

If you want to become part of a worldwide movement of people who will not accept that any child in this world of plenty should endure a day without a meal, then we would love to hear from you. To apply, click the link below and tell us why you want to work for Mary’s Meals and why you are interested in this role

https://apply.workable.com/marys-meals/j/31DAC59381/

Closing date:  18th November 2022, at 5pm. Only shortlisted candidates will be communicated to for interview.

VACANCY FOR THE POSITION OF ADMINISTRATIVE & FINANCE OFFICER (AFO) 

Our current Administrative & Finance Officer (AFO) has been offered the opportunity for further advancement at the UN. Mineke Foundation (MF) is therefore looking for a new AFO to handle all financial and administrative processes related to our projects and activities.

You will be responsible for the efficient day-to-day financial operations at Mineke Foundation with regard to our projects, staff, and projects carried out for third parties.




Key tasks: 

1. Financial accounts management 

∙ Financial management of all projects and activities at Mineke Foundation.

∙ Coordinate the annual budget process and manage budget expenditures. Also ensure deadlines for the budgeting process are met, and support the Team Coordinator by providing timely and actual financial information. Oversee and report on all processes pertaining to incoming and outgoing funds, including petty cash. Manage payroll, taxes, deposits, and withdrawals. Has good computer skills, particularly Microsoft Excel and Word.

∙ Financial oversight of all projects, including the microloan funds for our Women’s Club and the financial operations of Damiefa School. Financial management of Service Provider Contracts and projects that are funded by grants from third parties. Oversee all financial activities carried out by other staff, for example, purchases made for our various activities and ensure correct procedures are followed.

2. 2. Administrative record-keeping and archiving 

∙ Carry out correct filing and archiving of all relevant information to ensure adequate record keeping of our  projects and activities in line with auditing requirements. Ensure that MF meets any archiving and  administrative requirements for grants and third-party projects. Ensure that all relevant documentation is  archived in line with Mineke Foundation’s policies, and/or donor requirements.

∙ Manage administrative aspects pertaining to staff (signing in/out, registration of leave/absence, etc.).  Prepare financial reports for the Team Coordinator, as well as reports for funders and donors.

3. Reporting 

∙ Prepare financial reports for the Team Coordinator, as well as reports for funders and donors.  ∙ Submit a financial & administrative report to the Team Coordinator on a monthly basis.  ∙ Ensure timely submission of relevant information to update partners, friends, and supporters; ∙ Submit reports as required, including a financial overview to Finance volunteer;

4. Information database management 

∙ Manage the database containing information about participants in our projects.

5. Accreditation, reporting, and registration

∙ Handle all aspects related to re-accreditation and annual audit of Mineke Foundation, including preparing documentation for various ministries and annual submission of required reports.

6. Other 

∙ Participate in Zoom/WhatsApp calls with the chair or MF volunteers abroad as needed to discuss the progress  of and challenges facing ongoing activities;

∙ Work closely with the other team members to ensure the success of the Mineke Foundation.

About Mineke Foundation 

Mineke Foundation was founded in 2009 by Tonia Dabwe to continue the work of her Liberian father and Dutch  mother in Liberia. Tonia’s mother went missing during the Liberian civil war.

Mineke Foundation offers kindergarten & primary school education through Damiefa School, educational &  business training programs for women through our Women’s Club, and various programs to improve the labor  market position of youth through our Resource Center. Our core philosophy is that people are responsible for  their own lives. Mineke Foundation is a fully accredited local Liberian NGO, with a fully accredited vocational  training center and private school.

What we offer  

Mineke Foundation offers a compensation package in line with the Liberian Labor Law. Working with MF means  that you will become part of a dedicated and motivated team focused on making a real difference in people’s  lives. You will also become part of an international team of supporting volunteers hailing from several countries.  Our volunteers regularly join our team in Liberia to provide capacity development, knowledge exchange, and  additional project support.

Application procedure and deadline  

If you are interested in the position, please submit an application letter and CV or certificate(s) through

teamcoordinator@minekefoundation.org or submit it in person at our office at the following address: Damiefa  School compound (15-minute walk from Dry Rice Market), Dabwe Town, Gardnersville.

The application deadline is November 15, 2022.

The Opportunity

 

Plan International’s Ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change. Will you stand with them?

 

Working together we will create:

• A world where all girls know and exercise their rights to living the life they choose
• A network of supporters, communities, staff, partners, and donors, all supporting girls and young women to stand strong as they learn, lead, decide, and thrive
• Global change through breaking down the barriers and discrimination girls and young women currently face every minute, every hour, every day

 

We aim to improve the lives of 200 million girls in the next five years. There are more than 200 million reasons to join Plan International, will you be one of them?

 

As a Country Director, you’ll play a key role in driving change to advance children’s rights and equality for girls by working together with children, young people, our supporters and partners. Plan International has worked with children, young people and communities for over 80 years and are committed to making a lasting impact on the lives of the most vulnerable and excluded children while supporting children’s rights and gender equality.




We aim not only to improve the daily lives of girls but also to advance their position and value in society, whilst actively working with boys and young men to champion gender equality.

 

We believe in advancing children’s rights in all contexts, including during conflict and emergencies, where girls are faced with additional dangers.

Our programmes deliver lasting change against discriminatory norms, policies and laws. We listen to the voices of children in the community, especially girls whose views and needs are frequently overlooked, to ensure that our work is relevant and effective.

 

We work to strengthen the capacities of governments and encourage them to meet their obligations towards child protection and fulfilling children’s rights. We form effective partnerships to address the systemic and structural causes of child rights violations and inequality, and support other humanitarian groups in order to extend our reach beyond the communities we work in.

 

We embolden young people to become active drivers of change by educating them on their rights and supporting their activism.

 

Our work is:

• Gender transformative
• Rights-based
• Active in all contexts,
• Active at all levels – from local to global
• Achieved in partnership with other groups
• Accountable to children and communities where we work, and to our partners, and informed by children’s voices, especially girls

 

Your Role

Our work is already reaching more than 50 million children including supporting over 26 million girls to learn, lead, decide and thrive, yet there is so much more potential to deliver high-quality programmes that provide long-lasting benefits to those children, their families and their communities.

 

As a Plan International Country Director, you will be the leader tasked with unlocking that potential in country.

 

This is a truly influential position that comes with full accountability for Plan International’s operations and results in country. You will have the unique opportunity to drive programmes and influencing work, set overall direction for the country office, lead and grow the team, and ensure accountability to communities and donors for meeting demanding targets and maintaining alignment with the global strategy.

 

You will be deeply comfortable with leading transformative change and your talents as a leader and communicator will inspire Plan employees and volunteers while engaging partners, government, local communities and our other stakeholders. You will bring a focused approach to key responsibilities such as risk management, income growth, the disbursement of project funds and the oversight of projects.

 

About You

We’re looking for a number of exceptional, highly experienced leaders for Country Director roles to support, inspire and lead our teams. With demonstrable experience exercising leadership functions with increasing responsibility in an international environment related to development and social justice and of programming in difficult environments you are ready to rise to a new challenge that puts girls rights at the heart of everything you do.

 

As Country Director, you will be adept at developing people, building relationships, and creating a strong sense of purpose and collaboration for all those around you. You will bring genuine passion, determination, and fresh thinking to our work – with the aim of expanding both our reach and our impact, and making change work for millions of children.

 

You will consistently live our values, aligning them with our work to bring these to life.

 

Opportunities currently exist in the following locations – please click through to our site to apply for any of the posts;

• Country Director, Burkina Faso
• Country Director, Cameroon
• Country Director, Egypt
• Country Director, Guinea
• Country Director, Jordan
• Country Director, Liberia
• Country Director, Senegal

APPLY

International Rescue Committee (IRC) is recruiting to fill the following positions:

1.) Training and Operations Manager
2.) Design Researcher – Consultancy

 

See job details and how to apply below.

 

1.) Training and Operations Manager

 

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2.) Design Researcher – Consultancy

 

Requisition ID: req20517

Job Title: Operations and Training Manager

Sector: Health

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Gbanga, Liberia

Job Description

Over 80 years ago, Albert Einstein helped create the International Rescue Committee (IRC). Today, we are a leading humanitarian and development organization working in more than 40 countries and 26 U.S. cities to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The IRC has been present in Liberia since 1996 serving as a lead partner in the health sector. The country program supports the Ministry of Health (MOH) in strengthening the health care systems and service delivery at all levels in accordance with the MOH national standards.

In recent years, IRC Liberia has deepened its commitment to supporting the Government of Liberia to strengthen its health recovery efforts – first from the devastating civil war, from the Ebola crisis and now the COVID-19 outbreak. The Scaling Up Community Health Activities Project presents an opportunity to improve health services in hard-to-reach communities and the rebuilding of health systems in Liberia

S cope of Work

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been operating in Liberia since 1996 and has offices and activities in Montserrado, Lofa, and Nimba Counties. The IRC has programs in Women and Girls Economic Empowerment and is currently supporting the COVID-19 emergency response in Liberia.

Job Overview

The IRC has entered into a four-year cooperative agreement with USAID to implement the Scaling Up Community Health Services project in Liberia. This project will strengthen the Liberian community health system to provide health care services in hard-to-reach areas while supporting sustainable country ownership of community-based health services, through technical assistance and capacity building of Ministry of Health (MOH)/County Health Teams (CHTs). This project will increase the coverage of service providers in underserved districts and improve their capacity to deliver quality health services while strengthening CHTs and communities’ capacity to plan, manage and monitor health services. In addition, the project will work directly with County and District Health Teams and community level, providing them with technical and operational capacity to play a key role in service delivery.

This new award is designed to build on the gains achieved under the previous USAID community health grant; “Partnership for Advancing Community-based Services (PACS)”, implemented by the IRC and partners. PACS supported the government to strengthen health systems, improve reproductive maternal and child health, as well as restore public confidence in health facilities and health staff. PACS also provided support to build the government of Liberia’s capacity to control infectious diseases and efforts to rebuild the health system.

USAID Community Health Activity Implementation Overview

USAID Community Health Activity will work in Lofa, Bong, River Gee and Grand Kru to assist in the decentralization process and ensure that county and community-level systems are equipped to deliver high quality community-based services in line with key MOH strategies. The Operation and Training Officer is responsible for supporting the efficient coordination and management of procurement functions for IRC’s Lofa, Bong, River Gee and Grand Kru. One of the core functions of the Ops & Training Officer, is to rapidly procure Program supplies, services, and equipment for CHSS and CHA training roll-out, whilst ensuring best practices, adhering to code of conducts, and maintaining audit-compliant records.

IRC is seeking a Liberian National to serve in the role of Operation and Training Manager for a One-year period. The primary purpose of the Program is providing health care service in hard-to-reach areas while transferring ownership to the government by increasing coverage of CHAs in underserved districts, improving their capacity to deliver quality health services as well as strengthening CHTs and communities’ capacity to plan, manage and monitor health services. The Operation and Training Manager will work under the supervision of the Community Health Coordinator at the project office in Lofa, Bong, River Gee and Grand Kru and indirectly/administratively to the Operation Coordinator at the Monrovia office. She/He will be the focal person for all Operation and Training coordination at the County and District level, provide guidance on all the procurement processes leading to CHSSs, and CHAs Training roll-out in the county and district level. She/he is expected to collate and analyze PRs data collected from the suppliers and accordingly update the BVA system.

Key Responsibilities

Operations and Training Manager is a key position in the success and delivery of the Community Health Activities. IRC defines Operations as the support systems and functions necessary to implement programs effectively, inclusive of planning along with the following departments: procurement, fleet, inventory management, property, and asset management as well as support to HR.

Under the supervision of the Community Health Coordinator and indirectly Finance and Admin Director, the Operations and Training Manager is responsible for supporting the Community Health Activities to ensure efficient assistance to operations and training functions of procurement, Fleet, Inventory Management, property and asset management.

Supply Chain Planning

The Operations and Training Manager is responsible for working closely with the Procurement Manager and Warehouse and Fleet Officer to ensure effective supply chain planning and preparation to support the CHA implementation, which includes; –

• Preparation of procurement plans for the project activities in the field.
• Warehouse distribution plans and documentations for field materials/activities.
• Project team movement plan.
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Routine communication and planning with the relevant requesting staff regarding the order and delivery of supplies at the various training venues.
• Coordinate all activities for training roll-out for the CHSS and CHA at County and District levels

Procurement

Responsible for implementing procurement plan & strategies and ensures all project procurement needs for the field office are met on time in accordance with IRC GSC and donors’ standards. This includes:-

• The implementation and/or maintenance of standard IRC procurement policies and procedures
• Ensuring that procurement is carried out in accordance with IRC and donor-specific polices
• Attend all procurement committee meetings (PRC) as duly required
• Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement
• Prepare all PRs for training and procurement of training materials, Service contract completion
• Coordinate with Finance, and Program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained
• Follow up with finance on vendors’ payments from procurement ensuring that all payments processes are completed as outlined in the procurement policy
• Prepare/Maintain the weekly and monthly Purchase Request Tracking & Metrics system (PRTS) and submit routine reports to the Community Health Coordinator and Operation Coordinator
• Support in development of procurement specifications
• Review procurement documents for accuracy before taking payment for approval.
• BVA assistance to ensure that PRs, POs, and Payments requested are completed in the system.
• Complete all Supplies, services, and equipment’s required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers/providers.
• Work with the IRC Liberia Country Program Office Procurement department and advice the field office on procurement-specific issues or improvements.
• Resilience, record of performance in high-pressure work environments and ability to problem solve
• Be willing to serve as backup to other related procurement position and functions

Contract Management

• Follow up and ensure that prepared contracts for field vendors are signed.
• Support with the timely renewal of running contracts.

Operations and Training Manager Competency’s matrix

The Operations and Training Manager Competency matrix is the primary supporting document to this job description andmust ensure that all tasks are performed to standard.

Key Working Relationships

Position directly supervises:None

Other Internal And/or External Contacts

Internal: Regular relationships with Project staff, HR, Finance, Grants, Information systems, and Technology, and staff at all levels.

External:Vendors, Service Providers, Implementing Partners, GOL – Ministry of Health (MOH) as requested by the project leadership.

Qualifications

Education

• College degree or equivalent in Business Administration or related field

Work Experience

• 3-4 years of work experience in NGO settings, operations and projects.

Demonstrated Skills And Competencies

• Ability to write narrative and analytical spread sheet reports
• Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required
• Good mathematical skills and competent use of reporting software
• Spoken and written fluency in English desired
• Ability to work under pressure and to meet deadlines
• Systems oriented individual
• Willingness to put in extra hours in emergencies
• Willingness to travel to the field

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. By these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Functional Responsibilities:

Functions/Key Results Expected

• • Management Support
  • Team Management
  • Logistics, Asset Management Services
  • Knowledge Building and Knowledge Sharing
  • Management Support
  • Coordinates individual work areas and coaches personnel in execution of standard office transactions, processes and client services for work areas, ensuring full compliance with UNOPS rules, regulations, policies and strategies and knowledge of the work areas.

 

• • Monitors team performance against service agreements with clients, and client satisfaction
  • Implements the control mechanism for designated administrative services, including maintenance of administrative control records such as commitments and expenditures.
  • Administers inventory control, supervising proper issuance of inventory items and supplies.
  • Reviews travel authorizations, documentation, payments
  • May be designated transactional role in OneUNOPS/Enterprise system
  • Compiles data and researches information for planning of financial resources/administrative budget for administrative services.
  • Team Management
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.
  • Logistics, Asset Management Services
  • Ensures effective and efficient provision of logistics and asset management support services, meeting client needs and in compliance with UNOPS rules, regulations, policies and strategies, covering:
  • Oversees implementation of logistics system in accordance with UNOPS logistical procedures
  • Co-ordinates and supervises processes and services in shipments and customs clearance, travel, events management, administrative surveys, transportation services and insurance, building/facilities/space management, office supplies.
  • Coordinates supply and assets management services and physical verification of inventory items ensuring timely preparation and submission of periodic inventory reports
  • Oversees protocol matters, ensuring efficient delivery of client services, including registration of staff and host government authorizations.

 

• Manages liaison and coordination with local authorities on authorizations/privileges and immunities for UNOPS personnel, office space and other administrative matters.
• Compiles information on administrative services provided for cost-recovery bills.
• May supervise transportation services including client service, regular vehicle maintenance, insurance, and monitoring of consumption.
• Ensures prompt reporting and investigation of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report.
• Supervises external contractor for transportation services, including client service and processing of invoices.

4. Knowledge building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Administration related topics.
• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results

The effective and successful achievement of results by the Administration Associate directly affect the overall efficiency of the individual team’s provision of administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements:

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• Monrovia is a family duty station
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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